Moving Forward with Google – 7/13/2016

Moving Forward with Google

Progress on Improving Calendaring and Communication in the Libraries.

During the last month we have completed moving 108 staff to Google Apps and are continuing to schedule the last 30 or so staff. The ITS Torgersen Conference room, the Library Boardroom, R&I Conference room, the Multipurpose room, SCALE-UP Classroom, and both Library 207A and Torgersen 3310 classroom calendars are present in Google.

MoveCalChartWe have been contacting staff weekly to schedule the migration. Please be attentive and work with ITS Desktop staff in order to get everyone moved over as quickly as possible. Students have been contacting Exchange Calendar-only users to complete your calendar move and check your configurations. We are nearly done with this phase of the process.

Some users have tried to move their email without our assistance. We caution you to wait until your scheduled time before moving email from Exchange to Google. We really do need to assist you. If you have a Full Exchange account, your account status must be updated from Full Exchange to Exchange Calendar Only. We have a process and a contact with 4Help who is helping us do this in a timely manner to coincide with the moving of your email. Other processes also must be done in sync with the move, so it is best to wait until we are ready for you to go during your scheduled time. Full Exchange users must be available on a Friday and the following Monday in order for the process to be completed. We will have a mid-week migration for those of you who are not available on these days.

A very painless way to move to Google, if you can handle searching the archive to retrieve old email communications, is to switch to Google Apps without moving old email. Just use the Weboutlook/Outlook client to get to old archived email. This way there is nothing to migrate except calendar entries, if that.

Remember, the less email you have the quicker the migration will go. If you have less than 3,600 emails your migration could be done in a day!

We thank you for your patience and cooperation with our students as we continue to move forward with our goal of improving calendaring and communication in the libraries.

One more thing to add. Resource accounts have not been reviewed in a long time. We were hoping to move these accounts along with the administrators, owners and users of these accounts. These resource accounts (PACE accounts) in Exchange need more attention in order to make them more efficient and effective in Google Apps. So we have decided to make Resource Account migration a separate project, phase 2 of the Google migration.

During phase 2 Resource Account migration, we will identify email account owners, user groups, official and alias account names, operations and functions of accounts, and account administration. New resource accounts, called GAE accounts, will have better definitions, administration and an auditing process to keep step with changing library services.

Remember, things that you can be doing to help lessen the time it will take to migrate your email. Those things can be found in the – Moving Forward with Google 4/29/2016 post.

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