Updated iPad Policies

iPad Policies

  • The Library will own and utilize central iTunes, iCloud, and Volume Purchasing Program accounts, for purchasing library funded apps. The iPad will require the use of a personal iTunes account for downloading free apps, and other functions. This account may require the use of a personal credit card or PayPal account.
  • All iPads will be required to have the Find My iPad function activated on their personal iCloud account for tracking in the event of the device being lost or stolen. Information Technologies & Services (ITS) will verify this during setup. It requires location services to remain active at all times (except where prohibited by law) and is not to be removed for any reason.
  • Per the Home Computer Form you signed upon receipt of the device:
    • In the event the iPad is destroyed or lost you are responsible for immediately notifying your supervisor and ITS who will notify Risk Management and Inventory Services. If stolen you are responsible for immediately notifying your supervisor, the local Police Department, and ITS who will notify Risk Management and Inventory Services.
  • All App purchases with State funds will go through ITS via Ross Edmonds, Software Manager, after approval through the normal ULFS process. ITS has purchased vouchers on behalf of the Library to use on the Volume Purchase Program. Please submit your App purchase to the Systems App Store vendor in ULFS for processing. Funds will be transferred from your department back to ITS upon reconciling of these purchases.
  • A ITS (or a variation for public use devices) Profile will be installed on all Library owned iPads. These are password protected against removal. The profile controls certain aspects of the device that are deemed warranted.
  • If you have a 3G/4G-LTE device, you may pay for your own 3G/4G-LTE service without any possibility of reimbursement but if you wish the Library to pay then it is required that you purchase an authorized State contract with AT&T or Verizon (contact ITS for more details). This decision must be made before the iPad is purchased.
  • The Library will not be responsible for any personal data that may be on the device.
  • From time to time software updates will be required and it is the responsibility of the user to do these updates per instructions provided here or via email:
    • iTunes needs to be updated anytime the system requests you to do so;
    • iOS updates will be tested by ITS and when it is deemed safe an email will be sent out authorizing the update as well as sharing any pertinent information that is needed;
    • Due to security risks the user is responsible for getting the updates loaded in a timely manner (~2 weeks);
    • Installing iOS updates prior to authorization may cause problems with the device and is not permitted;
    • Updates for Library Owned Apps will require the assistance of ITS, please see Ron, Mike, Jerry, Ross, or Curtis to have this done.
  • iPads fall under the Acceptable Use Policy of Virginia Tech (http://www.vt.edu/about/acceptable-use.html). Any violation of the Library’s policies is a violation of the Acceptable Use Policy.

Updated 10/16/13

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New Phones Delayed until August 12th

Unified Communications, the new phone system for the campus, has been delayed in the Newman Library. We were scheduled to have phones and services delivered on July 22nd. We have been preempted by another department and our schedule has been moved to August 12th. UC technicians will begin installing phones on this day and will be in Newman until they are done. UC has offered training on the use of the new phones on various days. ITS will be receiving this training to bring back to the library. Scheduled sessions will be announced for you to take advantage as soon as they can be planned.

Information about the new phone system can be found at the UC site at http://www.nis.vt.edu/uc/devices. Our particular phones will be the Avaya 9611g. Features, documentation and videos are listed at http://www.nis.vt.edu/uc/documentation.

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Sierra Migration this Wednesday, June 12

Sierra migration is scheduled for Wednesday, June 12, 2013. ITS will let you know of the exact time as soon as we know! The migration process is described below!


The day of the migration, Innovative will turn off your Millennium software and begin
the system copy.  The system will remain unavailable for staff and patrons for the
duration of the migration process. There will be no searching of the library catalog
available during the migration.

The entire upgrade typically lasts between 4-6 hours, but please be aware that the
Millennium system is expected to be down for the entire day of the migration. This is
to allow for testing of your system and to ensure Innovative sufficient time to address
any issues that may come up as a result of the migration.

Please plan time after the upgrade for you and your staff to test the new system.
Also, please be sure to allow enough time to complete testing before users are allowed
back onto the system for us to resolve any unexpected issues.

Perform a Full Backup and verify after business hours prior to the date of the upgrade.

Immediately prior to the close of business the night before the migration takes place,
ensure that all Millennium Acquisitions requirements have been met:

    * Stop all financial functions, including  input and editing of order records.
    * Print/Send all purchase orders and claims.
    * Post all invoices and encumbrances, clearing all payfiles and the encumbrances
    * Print Fund Activity Reports, and clear the payment history file. NOTE: It is not
       necessary to do a fiscal close.
    * Process all approval transmissions and clear the approval file.
    * Process or remove all existing entries in your RECOMMEND file.
    * Process all electronic invoices.


Please be prepared to test all Innovative functions at conclusion of migration. It is
critical that testing be completed immediate following the migration. This will allow
Innovative time to address any issues that may come up without disrupting your
patrons and/or staff.

For suggested tests to perform, please refer to the following FAQ

During testing please send all issues, problems, comments and suggestions to Debbie Averhart (1-4986) and/or Curtis Carr (1-6617). Use ULTRA to address any concerns that need our attention! We will be testing and looking at systems functions.

Can we still run Millennium after our Sierra migration, using caution?

It will be possible to run Millennium staff clients against the Sierra database after the final conversion. The three functions that must be performed exclusively in Sierra after the final conversion are:

  • Create Lists
  • Verify Headings / Headings Reports
  • Globally Purge Fines

All other functions can continue to be performed in the Millennium staff client as long as the staff member is using the Sierra method for launching Millennium and accessing with valid Sierra user credentials. This will allow staff to run Millennium side by side with Sierra for transition or training purposes during the early weeks of using Sierra.

However, your existing Millennium icons will not work and will need to be deleted and recreated by Sierra! Please, remember that Millennium users have been experiencing intermittent issues with using the Millennium access to Sierra. You may begin a process and not be able to complete it, so please exercise caution and test your functions while using Millennium before diving in completely.

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